The Presenter View option allows PowerPoint users to show the audience the slide show while giving the presenter a view of upcoming slides, a timer, notes to yourself, and other handy tools. (If you haven’t yet, be sure to give it a try.) The problem is that every now and then Presenter View doesn’t happen, and the laptop screen only shows the slides. Most people don’t memorize where these controls are, so in this situation users are often forced to press on without the use of Presenter View.
PowerPoint makes it easy to create and embed a screen recording (often called a screencast) inside of a presentation, which you may find useful when explaining something you've seen on your display.
Since this little headache pops up from time to time, it pays to know how to set this option. For Windows PC Users: At the top of the PowerPoint screen are a series of tabs. Click on the one that says Slide Show. In the ribbon’s Monitors section, you will see a check box next to the words Use Presenter View. Check this box and Presenter View will start up when you begin the slideshow.
Mac Users: Click on the Slide Show tab and look for a section titled Setting for Two Displays. Click on the icon that says Presenter View, and then start your presentation again. Mac users may also need to be sure that their laptop is not set to mirror the displays. To do this, click on the Apple icon in the top-left of the desktop, then click on System and choose Display. Click on the Arrangement tab at the top of that screen and be sure that the check box next to Mirror Displays is unchecked.
Lastly, if the Presenter View shows up on the wrong monitor simply click on the Display Settings button at the top of the Presenter Tools page and select Swap Presenter View and Slide Show. Of course, Classroom Support is always available to help with this. Call us at 214-768-8888, and we’ll be glad to set it up for you.
Recording audio into PowerPoint is advantageous because it creates a separate recording for each slide, so if you make a mistake, it's easy to just re-record one slide rather than edit using a more complicated program like Camtasia. It's also nice to avoid introducing an additional program into the process for people who are less adventurous technologically since PowerPoint is often familiar. To record audio in PowerPoint 2016 for Mac, just go to the Slide Show tab and choose Record Slide Show. You're recording.
TIPS:. Make sure to stop recording after one slide and listen to verify the mic is working. If you are using PowerPoint 2011 for Mac, the audio may not carry over to Windows.
Do a test first. It's been inconsistent for me. Use a traditional font like Helvetica, Arial, Calibri, etc so that you don't have font issues when you open the PowerPoint on Windows.
Do not just give students the PowerPoint file. Students will inevitably experience problems with it. Instead, export the PowerPoint as a video (mp4, ideally) and stream it from somewhere like or YouTube. Then you can just distribute a URL or embed it into D2L. It's a little more work now, but less work later since you won't need to figure out why some students can't access it. Unfortunately, Mac users need the Windows version of PowerPoint to export their PowerPoint as an mp4.
I have a solution that lets you continue using your Mac though! Use the Virtual Lab to Access Windows on Your Mac and Export the PPT as an MP4 (UWEC specific) You can physically go to a Windows computer, but if you want to stay on your Mac we have a good option at UWEC: the virtual lab (Lab Anywhere). It's basically like running a general lab computer in your browser. Weird and awesome! It is pretty easy to use the virtual lab. Access it through a browser by going to Download the client if you would like or choose the option on the right for HTML access, login with your UWEC username and password, then choose Win 10 Gen Access Lab.
It might take a few minutes to login. When logged in, open up your PowerPoint with audio. You will need to have saved it somewhere you can access it like you are on a different computer, since you kind of are (OneDrive, Dropbox, H or Projects Drive, etc.) 2. Look through the PowerPoint to see if any formatting needs to be fixed and make sure the audio still works.
Click the File tab on the top left.